ࡱ> vxu] bjbj{{ 41\1\R44| ,XXXXX333X+Z+Z+Z+Z+Z+Z+$.1~+E33333~+XX+3XXX+3X+V*h+X?s=*:D++0 ,*22 +2+<333~+~+333 ,333323333333334> r: Election Code (Revised 09/07/14) Election Code I. Duties Section 1. The Student Senate shall supervise elections of the Student Association.All regularly enrolled students at ϲ, as certified by the Registrar of the College, shall be members of the ϲ Student Association. Section 2. The Student Senate shall appoint an Election Commission composed of six Student Association members. This Commission shall be considered a separate committee from the Student Senate, and one Student Association member shall be designated the Election Commissioner by the Student Senate. Once the Election Commissioner has been approved by the Student Senate, he or she must then nominate 6 Student Association members to serve as members of the Election Commission. This group should be composed of: 1 rising Junior as first assistant 1 rising Sophomore as second assistant 1 rising Senior as an at-large member 3 additional at-large members, of any class The process of nomination for these positions will be up to the discretion of the Elections Commissioner. These nominations must be approved by Student Senate. Section 3. It will be the Commissions duty to administer, interpret, and enforce this code. Further the Commission will: insure adequate publicity for Student Association elections provide every candidate with a copy of this code conduct a drawing for ballot positions print ballots and/or insure that election machines are in proper working order prepare absentee ballots approve credentials of all candidates and votes provide for public speeches provide education in the use of voting machines provide election officials to staff the polls tabulate and publish election results No member of the Election Commission may tabulate votes in a race in which he/she is the candidate. The outgoing Election Commission shall have a formal transition meeting with the new Election Commission to discuss the election code, procedures, and duties. Section 4. The Election Commission shall serve as an advisory board for any Student Association Organization who desires assistance with an election. The organization, through a written request, shall contact the Commission for consultation. Upon receiving the request, the Commission shall consult the organization in any of its defined capacities. II. Elections Section 1. The Spring General Election for Student Senate shall be held on a date to be determined by the Student Senate. The Senate shall make this determination in such a way as to allow for a proper amount of time for the appointment of Committee Chairs and the Spring Budget Allocation process.The new Senate shall convene on the first Tuesday before Spring Break. The Fall Election shall be held the third Tuesday after classes begin fall semester. Elections to fill vacancies shall be held within three weeks of an effective resignation, unless the Student Senate votes by majority that the position is left vacant until a more appropriate time. The Student Senate may alter these dates if any of them should prove unworkable. All elections shall be held between 9:00 a.m. and 5:00 p.m. If an elected position is not filled after two elections, the student organization may appoint the position after an interview. Section 2. The Spring General Election for Student Senate shall include the election of one Student Representative on the Council of Academic Policy, one Senator from each residence hall, one true Off-Campus Senator, one Village Apartments Senator, one Huntington/Clifton Apartments Senator, one Front Street/Mills Apartments Senator, one Houses Senator, one senator from each academic class, a vice-president, and a president. The Fall Election shall include the election of one Freshman Class. The following chart details for which positions eligible voters may vote: Voting GroupEligible to Vote For These PositionsAll StudentsPresident, Vice-President, Student Representative on the Council of Academic PolicyJuniorsSenior Class Senator, Senior Social Committee Representative, Senior Multicultural Development Committee RepresentativeSophomoresJunior Class Senator, Junior Social Committee Representative, JuniorMulticultural Development Committee RepresentativeFreshmenSophomore Class SenatorClifton St. Apartment ResidentsHuntington/Clifton St. Apartments SenatorCouch Hall ResidentsCouch Hall SenatorFront St. Apartments ResidentsMills St./Front St. SenatorGalloway Hall ResidentsGalloway Hall SenatorHardin Hall ResidentsHardin Hall Senatorϲ Corner (Mills St.) Apartments ResidentsMills St./Front St. Apartments SenatorHouses (includes Language and Eco Houses) ResidentsHouses SenatorHuntington Apartments ResidentsHuntington/Clifton Apartments SenatorMartin Hall ResidentsMartin Hall SenatorOff-Campus ResidentsOff-Campus SenatorRaney Hall ResidentsRaney Hall SenatorVeasey Hall ResidentsVeasey Hall SenatorVillage Apartments ResidentsVillage Apartments Senator Section 3. The Election Commission will have the responsibility of serving as election officials for all elections. The Election Commissioner shall declare his/her candidacy for any race no less than one (1) week before filing opens. The Election Commissioner shall inform the Senate of his/her intentions at that time, and an interim Election Commissioner shall then be appointed. The Student Senate shall serve as the first source for election officials. There shall be at least two election officials at the polls at all times during any election. Election officials may not display campaign materials or engage in campaigning while at the polling booth. Section 4. Elections may be by paper ballot, voting machine, or computer. Machines and ballot boxes must be securely fastened by a lock during any election. The name of each voter shall be recorded by signature upon casting his/her ballot, the voters eligibility shall be determined at that time by confirming current student status and place of residency. All ballots shall be counted in the presence of at least two members of the Election Commission and results are certified upon signature of at least two Election Commission members. Results of the elections shall be posted on the Student Senates Bulletin board in the Student Life and Technology Center once the results have been certified. Section 5. Ballots violating Part III, Section 2 of this code or having no one candidate clearly marked as a choice will be considered invalid and will not be counted in the total number of votes cast in an election. All Student Association elections shall use a rank voting system, wherein each member of the Association may rank the candidates numerically in the order of their preference. Members of the Association are not required to rank every candidate but may do so. Votes will then be tallied according to the highest preference of each voter. In the event that no candidate receives a majority of the votes, the votes for the candidate who receives the least number of votes shall then be redistributed to the next choice on each ballot. This process shall be repeated until one candidate receives a majority of the votes. Should all of the ranked choices of a voter be eliminated in this process, said voter will no longer be considered a member of the voter pool. If a true tie vote occurs, the candidates and/or their representatives shall report to the Election Commission and will participate in a re-vote, with the option of holding a second debate in special instances, as determined by the Election Commission. III. Eligibility Section 1. Students must be listed as a current, full-time, or part-time student of ϲ to attain voter eligibility. All voters who are currently enrolled for classes on the ϲ campus, have at least one full academic year remaining as a recognized student at ϲ, and have a grade point average of at least a 2.00 are certified to run for any office of the Student Association.Students who intend to study abroad, including those who take approved leaves of absence for that purpose, during a portion of their term of office shall be eligible to run for any office of the Student Association, provided they appropriately disclose their intention as required by Article II, Section 2 of the Election Code. %Living Unit Representative:Students wishing to run for a living unit representative must either currently live in that unit or have made plans to live in that unit for the next school year. If elected, the student must remain in that unit throughout his/her tenure in office. %Class Senator:Class ranking shall be based on the number of college credits accumulated at the completion of the previous fall semester. If, due to the transition from trimester to semester or to obtaining credits elsewhere, class standing is different from the credit-based standing, the candidate will run based on class standing. Section 2. To be placed on the ballot a candidate must file a written statement of intent with the Election Commission during the filing period.Candidates who intend to study abroad during a portion of their term of office shall be required to disclose their intention during the filing period. Upon receiving the letter of intent the Election Commission shall notify the candidate that he/she must attend the informational meeting as outlined in Article IV, Section 1 of the Election Code, make prior arrangements with the Election Commissioner to send a representative, or the candidates name will not appear on the ballot. The filing period shall be at least one week in length and begin at least two weeks prior to the elections. The Election Commissioner shall post the names of all candidates in a public place as soon as the candidate has been declared eligible. The posted list shall indicate which candidates have disclosed an intention to study abroad. Section 3. Write-in candidates are permitted in all elections. In order for a write-in ballot to be valid, the write-in candidate must be an eligible voter, and the candidates first and last names must be spelled correctly and written legibly on the ballot. It is up to the discretion of the Election Commissioner to count or exclude votes that use nicknames for a candidate. If a write-in candidate wishes to campaign for office, he/she must follow all guidelines in Section IV pertaining to the use and content of posters, social media and other forms of campaigning. Furthermore, a write-in candidate can only begin campaigning after the formal debates hosted by Student Senate have concluded. If a write-in candidate receives the majority vote and wins an election, the candidate must file a written statement of acceptance with the Election Commissioner by noon of the day following the election to be officially declared the winner.Elections won by write-in candidates may be contested by following the guidelines in Section VI. If the Election Commission collectively decides to allow a re-vote, the write-in candidate will still be excluded from the formal ballot, but space will be allowed for a write-in. Section 4. Any candidate may withdraw from a race, for any reason, if he/she files a written statement with the Election Commission forty-eight hours prior to the election. Any candidate who fails to comply with this rule will be considered a candidate regardless of whether he/she runs an organized campaign. Section 5. Students may not run for two or more Student Association positions concurrently. Students may not hold two or more elected positions of the Student Association concurrently with no exceptions. Section 6. A candidate for Senate President will include the names of his/her cabinet nominees in the statement of intent to run, which will be posted as outlined in Article III, Section 3 of the Election Code. Presidential candidates are encouraged to use their cabinet nominees as a part of their campaign platform. Cabinet nominees may be involved in the campaign of a candidate; however, all campaign regulations are expected to be followed by the nominees and candidate. A candidate will be held responsible for the actions of his/her cabinet. After being elected, the Presidential cabinet shall be be subject to approval by the Senate in the first meeting following the certification of the election. IV. Campaigning Section 1. An information meeting for all candidates will be held at a time to be determined by the Commission on the day that filing closes. Attendance by candidates is required unless previous arrangements for a representative to be present have been made with the Election Commissioner. The Election Commission will provide the candidates with a copy of the Election Code, verbally inform the candidates of the campaigning rules and where the candidates can find the Constitution of the Student Association, and allow candidates to draw for ballot positions. The Election Commission will also be responsible for informing candidates about election procedures, especially the role of publicity and candidate responsibility for election information to the general student body. Any candidate who does not attend the meeting without previous arrangements having been made with the Election Commissioner shall have his/her name removed from the ballot. No campaigning may occur until after the informational meeting. Section 2. Candidates may solicit votes through the distribution of literature, personal contact, and display of materials. Candidates may display materials only in the following places: the Student Life and Technology Center, each of the Residence Halls, the Houses, and the apartment complexes. No materials may be displayed in or on any other building or on the campus grounds, including landscape. The use of sidewalk chalk shall be permitted at the discretion of the Election Commission. No materials shall be distributed through any electronic student association publication or on KHDX radio station. Candidates may solicit votes through the use of social media sites such as Facebook and Twitter at the discretion of the Election Commission. Candidates must remove all of their campaign materials within twenty-four hours of election certification. Any candidate found in violation will be subject to review and possible elimination from the election. In all elections, candidates will be limited to: Two banners (combined size not to exceed 90 square feet), Twelve signs (not exceeding standard poster size of 36 inches by 36 inches), Two mailings (i.e. distribution of materials through the mail or under the doors in residence halls), these shall be paper mailings only or will be classified as a personalized campaign handout, Two types of personalized handouts (i.e. stickers, favors, etc.). The total number of personalized handouts shall not exceed 75% of the enrolled students in the candidates area of election. (This restriction will include and encompass any type of handout not specifically stated in the above three restrictions.) The total monetary value of each personalized handout cannot exceed $0.75/per student. Furthermore, the personalized handout cannot be in any way a restricted or illegal substance(i.e. beer, marijuana) and if a candidate is found passing out a restricted or illegal substance, he/she will be disqualified from the election. All scheduled events are subject to approval of Election Commission before being held. Section 3. If it is called to the attention of the Election Commission that a candidate has exceeded the number of signs or banners to be posted, two members of the Election Commission who are not candidates in the race must first confirm the report. If the report is true the candidate at fault must be notified and acknowledge in writing that he/she was notified. The candidate at fault must then remove the posting within a time set by the Election Commission or the next five business hours. The Election Commission shall insure that this is done. Noncompliance is grounds for disqualification. All campaign advertising shall adhere to the Standards of Conduct as laid out by ϲ. Failure to adhere to these will result in the same action taken for exceeding the number of campaign materials described above. Section 4. An arena for public speeches will be made available to all official candidates for Class Senators, Living Unit Representatives, Senate Vice-President, Senate President, Student Representative on the Council of Academic Policy, . The Election Commission may, at their discretion, provide an arena for public speeches to all official candidates for Social Committee, Multicultural Development Committee, and Freshman Senator. Speaking order at such arenas shall be reverse order of ballot position. All events of this nature will be moderated by Elections Commission so as to insure no bias or perceived endorsement on the part of incumbent Senate members. Section 5. Prior to the speeches held for the Spring General election, Senate shall fund and sponsor an event to allow students the opportunity to get to know the candidates. Possible ideas include barbeque, live music, or other festive activities. Each candidate will be invited and encouraged to attend the event but there will be not requirement stating every candidate must attend. There will be no official campaigning done on the stage or in the serving lines. If the event is seen to officially favor any specific candidate by the discretion of the Election Commission, proper action will be taken to insure an unbiased event. Every candidate will be given equal opportunity during the event and will only serve as precursor for the speeches to follow. Section 6. If it is proven that illegal campaigning was done by someone not associated with the candidate in question, then the campaigning material will simply be removed and a retraction published by the Election Commission. This retraction will be distributed by electronic mail and any further questions will be addressed by the Commission. V. Absentee Voting Section 1. If there is a failure of the electronic voting system, absentee ballots may be obtained by written request to the Election Commissioner by an eligible voter between the opening of the campaigning period and 5:00 p.m. on the day before the election. Absentee ballots must be filed with the Election Commissioner before 9:00 a.m. on the day of the elections at which time the Election Commissioner shall remove the names of the absentee voters from the list of qualified voters. VI. Election Contestment Section 1. Any candidate or election official may contest an election by filing a written statement of contestment with the Election Commissioner by noon of the day following certification of the election results. Proper grounds for upholding a contestment shall be failure to comply or failure to require compliance by any candidate or election official with the Student Association Constitution or Election Code. The Election Commission shall have until midnight of the day following the election to either deny the contestment or declare a new election to be held. All candidates involved in a contestment shall be contacted by the Election Commission and if a candidate is being contested, they may file a written statement concerning the contestment with the Election Commissioner. The statement will be considered in deliberations only if it is received before the deadline set by the Election Commissior for its receipt. The entire Election Commission shall be present to vote on contestments with the following exceptions: a member of the Election Commission is a candidate in the race in question, or prior arrangements have been made with the Election Commission. The Election Commissioner shall break any ties. If a new election is held, only original and legitimate candidates shall be included on the ballot. The Election Commission may decide to omit an original candidate from the ballot in the new election if it decides that candidates campaign is illegitimate. Section 2. All involved candidates shall be personally informed of the Election Commissions decision. Any candidate or election official who is dissatisfied with the Election Commissions decision on a contested election may appeal to the Student Senate by filing a written statement of appeal with the Election Commissioner by the deadline set by the Elections Commissioner upon receipt of the decision. The full Senate shall then have twenty-four hours to make a decision to appeal. VII. Amendments and Revisions Section 1. This election code may be amended or revised by majority vote of the Student Senate. As revised April 24, 2001. BWH As revised October 5, 2002. PPW As revised September 9, 2003. DC As revised March 28, 2005. 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